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Effective Meetings




Tip -1:  EVERY MEETING SHOULD HAVE AN AGENDA

           Meeting should always have have an end-result.  So as to have 
an end- result, you need an agenda. Let all the participants know the 
agenda clearly, in advance.  

Tip -2:  AGENDA SHOULD BE JUSTIFIABLE ENOUGH TO CONDUCT               A MEETING

             Hold a meeting only if it is required.  Effective Managers who know the value of time, do not call for unnecessary meetings and waste others’ time.

Tip -3:  EVERY MEETING SHOULD REACH DEFINITE CONCLUSIONS

             Every meeting should reach some definite conclusions and the participants should clearly understand the conclusions and resolutions and what’s expected from each participant after the meeting.  Summarize all your resolutions or conclusions at the end of the meeting.

Tip- 4: LIMIT THE NUMBER OF TOPICS

           Don’t put bring many topics on the table.  If you discuss many different topics at a stretch, there is a possibility of losing focus.  It can even result in confusion and chaos.  Hence, have separate meetings for separate topics.

Tip - 5: LIMIT THE DURATION OF THE MEETING

          Ideally, meetings should not go beyond an hour.  If you are required to discuss more than an hour, take tea-breaks so as to give relief to the brain.

Tip -6: LIMIT THE NUMBER OF PARTICIPANTS

          Invite only those who are related to the agenda of the meeting.  Don’t invite everybody without considering whether or not they are related or required.  This not only saves time for those who are not required to attend but also gives more time to people attending the meeting thus bringing seriousness and real benefit.

Tip-7: EVERY PARTICIPANT SHOULD SPEAK

          A meeting is not meant to keep the mouth shut.  It is important that every participant actively participates in the meeting.  Make everybody talk on important issues.  Don’t let some participants sit quiet.

Tip-8: CONFINE TO THE AGREED TOPIC

          Discuss only the agreed topic.  Don’t change the track.  Some people have the habit of bringing other unrelated topics; stop them in their tracks.

Tip-9: NO HIDDEN AGENDA

          Sometimes, superiors hold meetings to press their decisions that they had already taken, on their team members.  But they pretend to be welcoming opinions from others by conducting meetings.  They want to use participants as rubber stamps.  Such superiors and their meetings are unethical and ineffective.

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